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Data Privacy Policy

Sigma Squared Corporation ("we," "us," or "our") is committed to protecting the privacy
and security of personal information. This Data Privacy Policy outlines how we collect,
use, disclose, and protect the personal information we obtain from individuals who
interact with our website, products, and services. By using our website, products, or
services, you consent to the practices described in this policy. We only collect data that
is reasonably necessary to conduct our business functions.

1. Information We Collect and How We Collect Information: 

We may collect the following types of personal information:

1.1. Personal Information: This includes information that can identify you as an
individual, such as your name, email address, phone number, and mailing address.

1.2 Usage Information: We collect information about how you interact with our website,
products, and services, including IP addresses, browser type, operating system,
referring URLs, pages viewed, and the dates and times of your visits. 

1.3 Cookies and Tracking Technologies: We use cookies and similar tracking
technologies to enhance your browsing experience and collect information about your
preferences and activities on our website.

1.4 Our clients transmit their employees’ personal information into our system through
secured and encrypted channels. Data is sourced from various departments within a
client’s organization such as Human Resources, Payroll, etc. Identity of the employees
is masked at clients’ end prior to being transmitted to our system. Masked data cannot
be in any way used to identify or associate with an individual. 

2. Use of Personal Information

We may use personal information for the following purposes:

2.1. To Provide and Improve Services: We use personal information to deliver the
products and services you request and to enhance your experience with us. This
includes processing workflow, transactions, providing customer support, and improving
our offerings.

2.2. Communication: We may use your personal information to communicate with you
about our products, services, promotions, and events. You can opt-out of receiving such
communications at any time.

2.3. Analytics and Research: We may use personal information to analyze trends, track
user activity, and gather demographic information for research and analytical purposes.

2.4. Legal Compliance and to Enforce Our Rights: We may use personal information to
comply with applicable laws, regulations, legal processes, and government requests.
We may also use the information to enforce yours and our rights (including payment for
services) and protect you against fraud. 

2.5 Data supplied by our clients is programmatically analyzed using our proprietary
algorithm. The analytics are then presented to the client. A client has access only to the
analytics specific to their organization.

3. Data Sharing and Disclosure


We do not sell, trade, or rent your personal information to third parties for their
marketing purposes. The data is visible only to Sigma Squared’s designated employees
and software team. However, we may share your personal information with:

3.1. Service Providers: We engage trusted third-party service providers to perform
various business functions on our behalf, such as hosting, payment processing, data
analysis, and customer support. These service providers have access to personal
information only as necessary to perform their functions and are contractually obligated
to maintain its confidentiality.

3.2. Business Transfers: In the event of a merger, acquisition, or sale of all or a portion
of our assets, personal information may be transferred to the acquiring entity as part of
the transaction, subject to applicable privacy laws.

3.3. Legal Requirements: We may disclose personal information if required to do so by
law or in the good-faith belief that such action is necessary to comply with legal
obligations, protect and defend our rights or property, prevent fraud, or protect the
personal safety of our users or the public.

4. Data Security

We implement reasonable security measures to protect personal information from
unauthorized access, alteration, disclosure, or destruction. However, no method of
transmission over the internet or electronic storage is 100% secure, and we cannot
guarantee absolute security.

5. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined
in this policy, unless a longer retention period is required or permitted by law. When
personal information is no longer needed, we will securely dispose of or anonymize it.

6. Your Rights and Choices

You have certain rights regarding your personal information, including the right to
access, correct, update, or delete it. You may also have the right to restrict or object to
certain processing activities or to receive your personal information in a structured,

commonly used, and machine-readable format. To exercise these rights, please contact
us using the information provided below.

Our website, products, and services are not intended for individuals under the age of
18. We do not knowingly collect personal information from children. If we become aware
that we have inadvertently collected personal information from a child under the age of
18, we will take steps to delete it as soon as possible. If you believe that we may have
collected personal information from a child, please contact us using the information
provided below.

7. Third-Party Links and Services

Our website, products, or services may contain links to third-party websites,
applications, or services that are not controlled or operated by us. This Data Privacy
Policy does not apply to those third-party platforms. We encourage you to review the
privacy policies of any third-party platforms you visit or use.

8. Changes to this Privacy Policy

We may update this Data Privacy Policy from time to time to reflect changes in our
practices or legal obligations. We will notify you of any material changes by posting the
updated policy on our website or through other communication channels. We encourage
you to review this policy periodically to stay informed about how we collect, use, and
protect your personal information.

9. Contact Us

If you have any questions, concerns, or requests regarding this Data Privacy Policy or
our privacy practices, please contact us at the address below. We will respond to your
inquiry as soon as possible.

Sigma Squared Corporation

Last updated: June 2023

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